The SHELLI also has a testing environment. Users can access it using one of the supplied login credentials and practice any aspect of the Live environment. Note that this space is designed to be unstable. Disconnections and difficulty loading elements is expected.

N.B. Users must use a web browser’s incognito mode in order to access the test environment. Failure to do so can accidentally load the live environment cached in the browser.

TEST internal EN	https://gist.dfo-mpo.gc.ca/Html5Viewer/Index.html?viewer=CSSP_En.internal&locale=en
TEST internal FR	https://gist.dfo-mpo.gc.ca/Html5Viewer/Index.html?viewer=CSSP_Fr.internal&locale=fr-CA
TEST public EN	https://gist.dfo-mpo.gc.ca/Html5Viewer/Index.html?viewer=CSSP_Public_En_Site&locale=en
TEST public FR	https://gist.dfo-mpo.gc.ca/Html5Viewer/Index.html?viewer=CSSP_Public_Fr_Site&locale=fr-CA

Tier 1 access – GC key
GC Key	TESTPacific TESTQuebec TESTGulf TESTMaritimes
Password	Please contact an ADMIN for the password
Q1 Favourite teacher	Trudeau
Q2 Favourite subject in school	Malacology
Q2 favourite game	Aquaculture

Tier 2 access - DFO ArcGIS Portal

User Name

TESTECCC

TESTCFIA

TESTPacific

TESTQuebec

TESTGulf

TESTMaritimes

TESTNFLD

Password

Please contact an ADMIN for the password

N.B. if the user gets disconnected and sees this screen :

The user must re-enter the URL, or close the browser and start all over. Navigating back to the SHELLI via this menu will attempt to launch the Live environment.

1.1 Launching the internal website

Tier 1 access (viewing the data)

1. Enter the URL (live or test environments)

2. Continue to GC Key

3. Enter the GC Key credentials

4. Answer the security question if it comes up

5. The base site will load the map and data layers. Tier 1 access complete

Tier 2 access (ability to modify the data)

1. After finishing tier 1 access, click on the sign in button on the top right

2. Select the Fisheries and Oceans option

3. Enter the tier 2 credentials

4. The map should reload, however now the ‘login’ button will be replaced with a sign out button. Clicking on the chevron will display your user name.

2. Permissions

The SHELLI has a permissions scheme that will slightly modify the user experience.

Each tier 2 user is assigned an ‘agency’. There are four agencies:

· ADMIN

· CFIA

· ECCC

· DFO

Additionally each user is assigned a set of ‘regions’. There are five regions:

· Pacific

· Quebec

· Gulf

· Maritimes

· Newfoundland

A user must belong to one agency and a set of regions.

2.1 Workflow access

Access to the workflows depends on the user’s agency. A user will be able to see all the workflows, and try to run them. However the workflow will immediately exit if the user does not have permission to continue.

Workflow Name	CFIA	ECCC	DFO
C1: Submit	X	X	X
C2: Review			X
C3: Activate			X
C4: Initiate Revocation	X	X	X
C5: Concur Revocation	X	X	X
C6: Complete Revocation			X
C7: Create VO			X
C8: Delete VO			X

2.2 Reason Code Rationale

Below is the rationale behind each reason code.

1. Biotoxin / Biotoxines

Closure following the observation of high levels of biotoxin(s)

Long term closure of an area with a known history of high toxicity

High biotoxin events and deviations from sampling (long or short term, planned or unplanned)(CSSP 4.2.1) (Pacific region)

Used by/utilisé par : CFIA / DFO

2. Cessation of Biotoxin monitoring / Arrêt de suivi des biotoxines

Short term closure due to lack of sampling : end of season (aquaculture areas), impossible to sample on a regular basis (bad weather, samplers unavailable, etc.)

Used by/utilisé par : CFIA / DFO

3. Chemical / Chimique

This code is used when chemical contaminants are discharged or present in a shellfish area.

Used by/utilisé par : CFIA / ECCC / DFO

4. Sanitary (conditionally managed area / Pollution sanitaire (géré sous condition)

The conditions for harvesting safe shellfish in a conditionally managed area are not met, such as:

• a wastewater treatment plant or collection system fails or is bypassed

• a rainfall threshold is exceeded

• the water quality has deteriorated with a change in season

Used by/utilisé par : ECCC/DFO

5. Sanitary (emergency) / Pollution sanitaire (urgence)

An emergency situation includes unusual weather, flooding, spills of sewage.

· Significant meteorological phenomenon (eg heavy precipitation).

· Municipal wastewater unplanned discharge

· Pathogenic Illness

Used by/utilisé par : CFIA/ECCC/DFO

6. Sanitary (shellstock) / Pollution sanitaire (stock de mollusque)

Closure caused by unacceptable microbiological sample results in shellfish (CSSP sections 6.3 and 6.4)

Used by/utilisé par : CFIA/ECCC/DFO

7. Sanitary (water quality or pollution source) / Pollution sanitaire (qualité de l’eau ou source de pollution)

The concentration of fecal coliforms in seawater exceeds the criteria of the CSSP. Presence of bacteriological sources of pollution.

Used by/utilisé par : ECCC/DFO

8. Conservation

Assigned to other closure types on the SHELLI map related to conservation

Used by/utilisé par : DFO

2.3 Revocation Permission Grid

The revocation workflows follow a specific permission process. If CFIA initiates a revocation, then ECCC must concur, and vice versa (see the grid below). DFO can initiate and concur any prohibition order. The Revocation workflows restrict what is displayed based on the combination of reason code and region associated with the user’s permissions. In the event that a user from CFIA or ECCC attempt to concur a prohibition already initiated by someone else from their own agency, an error message will appear.

#	Reason	CFIA initiates	ECCC initiates	CFIA must concur	ECCC must concur
1	Biotoxin	yes
2	Cessation of biotoxin monitoring	yes
3	Chemical	yes	Yes	Yes	yes
4	Sanitary (cond. Managed)	yes	yes	yes	yes
5	Sanitary (emergency)	yes	yes	yes	yes
6	Sanitary (shellstock)	yes			yes
7	Sanitary (water quality / pollution)		yes	Yes
8	Sanitary and Biotoxin	yes	yes	Yes	yes

3.
Internal interface

The internal interface has many elements that allow you to interact with the map.

The main tool bar ‘tools’ includes the default features to click and extract data. Of particular importance is the layer list, where you can change what is displayed on the map. Check the Layers pane and interact with each layer and sub layer as needed.

The Prohibition Orders tab houses the launch point of the 6 Prohibition Orders modules

The Variation Orders tab houses the launch point of the 2 Variation Order Modules

The Management tab houses the launch point of the Management Module.

4. Core workflow 1 : Submit

The submit workflow is used by CFIA, ECCC, or DFO

This workflow allows the user to submit a recommendation for a new Prohibition Order.

Step

Description

0. Setup

Select the Prohibition Orders… tab

The Prohibition Orders tab shows the 6 workflow buttons

Select ‘submit’ to start the workflow.

All querries restricted to Regions associated with user.

1. Intro

This is the launch menu, it provides a brief overview how to proceed. The Submit workflow has two branches to follow, either a single area submission or a multi area submission.

Select the option you prefer and click next to proceed.

2. Draw Single

2.1 Draw using MGMT area

Click on Map

After selecting “single area”, you are brought to this menu.

Changing the selected radio button will change which sub menu is visible.

The default option is to select an existing management area (from polygons stored in the Management Area database).

Options called up are based on user’s region permissions.

You can either click on the map, or select from the list.

Clicking on the map adds a token to display. Adds markup polygon + details to user interface

Selecting an option in the drop down will auto populate the list of sectors.

Clicking on an item in the list will zoom to the location, add a markup polygon, and add details.

2.2 Draw using polygon

Click draw polygon

Draw polygon option.

The menu items will change. Click the blue button ‘Draw Polygon’, and then click at multiple points on the map.

Once the sketch is completed, it is removed and replaced with a markup polygon.

The coordinates of the vertices are added to the display.

2.3 Draw using Classified growing area

Click on map

Selecting this option allows you to copy a classification polygon supplied by ECCC.

Click on the blue button and then click on themap.

A token is placed on the map and reproduces a polygon in the ECCC classification layer.

The classification of this polygon is added to the menu.

2.4 Draw using archived PO

Selecting this option allows you to reproduce a previously issued prohibition order.

You may either click on the map or select from a list.

By clicking on the map, a token is placed on the map and reproduces the first polygon found in the PO archive as a markup polygon.

Data from archive is copied over to the session.

Alternatively you can select the year the prohibition order was issued from the year dropdown menu. Clicking on the listed Prohibition Order will copy it from the archive and add it to the map.

2.5 Draw using Predefined coordinates

Selecting this option adds a text area and a ‘digitize’ button.

Input a series of coordinate pairs, or an entire paragraph containing a geographic description.

Click digitize to add a polygon using these coordinates.

The coordinates must be written in decimal degrees, with latitude first and longitude second. N and O or W must be used to denote latitude and longitude respectively.

n.b. French spelling using commas to denote decimal places won’t work. Replace commas with periods.

2.6 Update shell

If the drawn polygon has its centroid in a location that is not in the region associated with the user, this alert appears.

3. Attributes

3.1 MGMT area, place name

If the submission is drawn using a predefined management area or an archived prohibition order then these fields will be already filled in.

Fill in the details as required, or leave them blank.

3.2 Geographic Description

If the polygon already has geometry information, it will be reproduced here in the English and French descriptions.

Otherwise fill them in as much as possible.

Multi Area PO

6. Draw Multi Area PO

If you selected ‘draw using a multi are a prohibition order’ in menu 1, you will see this menu next.

Two options are on offer, either drawing a prohibition order based on existing management areas, or by an existing multi area prohibition order.

6.1 Select from a list of Management Areas

Use drop down to select from list,

Click next

Selecting an area populates all of the subareas in a list, with an indication if there is an active Prohibition Order in the management area or not.

6.2 Select from a Multi Area prohibition Order

Use drop down to select from list,

Click next

Selecting this option populates the drop down list with multi area prohibition orders found in the user’s region.

Then a list will display all polygons contained within this multi area PO, and list them by place name EN and FR

Selecting the item will zoom to the location

7 Assign Group

Now the user must group together all the selected polygons to build a submission.

A grid appears to assign the polygons into groups. By default all polygons are assigned the ‘not affected’ option. You can select which group to assign each polygon.

In the following menu’s you will be able to assign a reason code and species list to each group.

Once completed, the software will colour each polygon based on the assigned group. Unaffected polygons are given a translucent white colour and not stored in the temporary dataset.

Clicking next will allow you to modify the geometry attributes in step 3.

4. Species

4.1 Contact and Email

Contact information should match the login information

This menu will allow you to assign a reason code and define the species list for the submission.

The User Name and Email supplied here based on your user credentials.

4.2 Group1

Hidden if step 2 completed, visible if step 6 completed (see table 2)

4.3 Reason

Drop down with reason code options. Select the reason for creating this submission.

The list of reason codes differs based on the user permissions. Consult the Permissions section for more details.

4.4 Species

You may now modify the list of species included in the submission. The final list is solely based on which species is checked or unchecked.

However, selecting the ‘all bivalves option’ will automatically check off all the species. This is the default option.

Selecting one of the category options (clams, Mussels, Oysters, Scallops, Snails) will check or uncheck all the species in this category.

4.5 Comments

Enter the comments explaining why the submission is being done. Each RISC has its own protocol for what should get entered here.

Your name and the date will automatically be added afterwards.

5. Summary

5.1 Rationale

This menu will reproduce what has been stored in the app memory prior to updating the database. If there are any mistakes you can restart and wipe the temporary data entry.

5.2 Geometry

This menu outlines the geometry attributes entered.

5.3 Species

This submenu outlines the species list included in the submission.

5.4 Revocation

This submenu outlines whether a revocation will be initiated as a consequence to issuing this prohibition order.

8. Revoke

If a prohibition order should also be revoked in conjunction with this submission. Clicking the ‘revoke’ button in the previous menu will bring you here. You will be shown a list (per submission group), where you may select the name of the prohibition order to revoke.

This will mimic the initiate revocation step.

9. End sequence

9.1 write to database

If you click ‘submit’ at the summary screen, the temporary data will be written to the database. A pop up appears if this is successful.

9.2 End

After writing to the database, the application will now process the initiate revocation step if there is one. Then it will build the subscriber list and generate the automated e-mail. The temporary memory is cleared, and the map is reset. Once all this is done, a success popup appears.

5. Core workflow 2 : Review

In this workflow you can review a submission completed at the ‘submit’ step. You will add other details like correcting the geographic description, defining the signing authority, and outlining the issuance and enforcement dates.

Step

Description

0. Setup

Select the ‘review’ button in the prohibition orders tab.

The review workflow will run. If you don’t have permission to proceed a popup will appear and the workflow will close.

1. Intro

In the first menu you can pick one of three options to proceed. Select the one you wish before proceeding.

1.1 Click on Map

If you select ‘click on map’, you may click on the blue button and select the submission prohibition order on the map.

You will place a token on the map. A polygon is added to the display, and attributes are added to the display.

1.2 Select from List

If you select this option a list will appear with all of the submissions associated with your region. These are closure GUID’s which identify prohibition order submissions.

Clicking on an item will center the map and add markup outlining the submission.

Attributes are added to the display.

1.3 Select Previous Reviewed

Clicking on items in the list will center the map on the selected geometry. Attributes are added to the appropriate field. Changing selection will change attributes

1.4 Reject Submission

Clicking button makes a popup appear to confirm rejection. If yes, polygon is deleted, cannot be selected again.

2. Reshape

2.1 Pick Polygon

You can now reshape the supplied geometry. This drop down menu is hidden if only one polygon is in the submission. Otherwise select the polygon you wish to redraw.

2.2 Redraw

Click on the blue button and then redraw the polygon on the map. A popup appears after you are done to confirm the sketch. The two shapes will be merged together.

2.3 Revocation

By default this menu is greyed out. If you want to revoke a prohibition order in tandem to the current submission select ‘yes’.

Then scroll through the list and select the desired Prohibition Order number.

When clicking on an tiem, the map will zoom to the location in question and add markup to the map.

2.4 Clip, add coordinates, calculate a PO number.

Once you click ‘next’ the app will perform two major operations.

First, if the supplied polygon needs to be cut along the coastline, it will run the clipping algorithm. This will overlay the reference land layer and remove all intersection with ‘land’. Once the clip is completed, new coordinates will be calculated and replace the supplied geographic description.

Second, the application will now calculate the appropriate Prohibition Order Number. This will be generated based on the reference PO Timeline table, calling up the list of all Prohibition Orders issued so far this year, and computing the next one in the list. It will then construct the number by extracting the first letter of the DFO Region’s name, adding the letters TN for biotoxin related prohibitions, CH for chemical related prohibitions and SN for sanitary related prohibitions, add in the current year, and finally the document in sequence.

3. Attributes

3.1 Rationale

The rationale for the prohibition is displayed. You will see the reason code, the computed prohibition order, the PO flagged for revocation, and the comments supplied at the Submit step.

Please include your comments based on the review.

3.2 Signature

In the Signature sub-menu, you are asked to include details on the signature block.

The Signature Name is an autocomplete form. As you type the desired name, it will search the database and autopopulate if it finds the name in the SHELLI database.

Otherwise you can write the desired name, title, and location.

You must then define the issuance and enforcement dates. By default the enforcement date is the same as the chosen Issuance date. Click the calendar to open up a date menu, or write the date directly in the format DD/MM/YYY

3.3 Geometry

In this submenu you can rewrite the geographic details.

The details stored in the database are pre-populated, and you can rewrite them at will.

3.4 Species

In this sub-menu you will see the list of species affected by the prohibition order.

You may modify this list by checking or unchecking any item on the list.

Selecting the ‘All Bivalves’ option has two effects.

1. IT will add this phrase to the longform species description.

2. It will cause the final polygon to display with an opaque red to the general public.

Not selecting this option will instead omit the phrase, and cause the polygon to display with a red and transparent hatching.

3.5 Build dates and build PDF

Once you click next the application will perform two major operations.

First it will calculate the dates based on the chosen Issuance and Enforcement dates. The output is a text string (day month year) in both languages, as well as the final datestamp to be added to the database.

Second it will run the pdf generators. These will create a preview of the prohibition orders available in the next menu. Each pdf generator can take a while, loading times vary based on your connection to the server.

4. Summary

4.1 Rationale

In this menu you will see the data entered so far. If there are any errors, you can start over by clicking the ‘Restart’ button.

In this sub-menu you will see the details of the rationale.

4.2 Signature

In this sub-menu you will see the details of the Signature

4.3 Geometry

In this sub-menu you will see the details of the Geometry

4.4 Species

In this sub-menu you will see the details related to the species.

4.5 Revocation

In this sub-menu you will see details related to the revocation.

Clicking next will imitate the ‘Initiate Revocation’ workflow for the selected prohibition order.

4.6 Documents

In this sub-menu you can preview the pdfs generated.

Click on the hyperlink to open a new tab and download the generated pdf. There are five supplied links to investigate.

If no pdf is generated, the link will simply open the internal map.

5. End sequence

5.1 write to database

If you click ‘submit’ at the summary screen, the temporary data will be written to the database. A pop up appears if this is successful.

5.2 End

6. Core workflow 3 : Activate

In this workflow you get to review the Prohibition Order once last time before it is issued.

Step

Description

0. Setup

Select the ‘Activate’ Button in the Prohibition orders tab.

1. Intro

1.1 Click on Map

In this menu you can select the Prohibition Order to activate.

By default you can click on the map. Select the blue button and click on the desired polygon to activate. Markup is added onto the map confirming your selection. Rationale attributes are added to the menu to tell you what is associated with this polygon.

1.2 Select from List

Alternatively you can select by a list. A list of all Prohibition Orders ready to be activated is displayed, and you can select the desired one.

Markup is added onto the map confirming your selection. Rationale attributes are added to the menu to tell you what is associated with this polygon.

2. Last Review

2.1 Rationale

In this summary menu you can see the details of the prohibition order.

This sub-menu will display the rationale of the Prohibition Order.

2.2 Signature

This sub-menu will display the signature information of the Prohibition Order.

2.3 Geometry

This sub-menu will display the geometry information of the Prohibition Order.

2.4 Species

This sub-menu will display the species information associated with the prohibition order.

2.5 Revocation

This sub-menu will display if a revocation is done in consequence to issuing this prohibition order.

If so, don’t forget to complete the revocation workflows to finish processing the polygon!

2.6 ReReview

If there are errors, you can click the re-review button. Doing so will cause the prohibition order to be flagged for the ‘review step’. You can then load the review workflow and complete all the steps another time.

2.7 Build PDFs

The application will now build pdfs associated with this prohibition order based on the supplied information.

3. Activate

3.1 Email suppression

Completing the activate prohibition order workflow sends emails to two lists : the internal subscription and public subscription.

If you select the ‘no’ option here, the public email will be suppressed and no notification will be sent. By default the ‘yes’ option is selected.

3.2 URL

The reference URL is supplied here. Each region has a different default stored in the database.

3.3 Upload PDF

The pdf preview is shown in this sub-menu. Click on the hyperlink to open a new browser tab to display the generated pdf.

IF you wish to upload a pdf of the final prohibition order you can. It will replace the autogenerated one displayed in the hyperlinks.

If no pdf is generated, clicking on the hyperlink will simply open the internal map in a new tab.

4. End sequence

4.1 write to database

If you click ‘submit’ at the summary screen, the temporary data will be written to the database. A pop up appears if this is successful.

4.2 End

After writing to the database, the application will build and send the emails. The temporary memory is cleared, and the map is reset. Once all this is done, a success popup appears.

7. Core workflow 4 : Initiate Revocation

In this workflow you may initiate the revocation of a prohibition order.

Step

Description

0. Setup

Select the ‘Initiate Revocation’ button from the prohibition orders tab.

1. Intro

1.1 Permissions

Your experience will change based on the permissions associated with your account. CFIA, ECCC, and DFO have different abilities to initiate a revocation.

For more details please see the permissions section of this manual.

1.2 Click on Map

By default you can click on the map. Click the blue button and then place a token on the map.

If a valid polygon can be selected, a markup polygon is added and some of the attributes are displayed in the menu.

1.3 Select from List

You can also select from a list of all activated prohibition orders.

Select the desired prohibition order, the map will zoom and add markup on the map. Attributes contained in this record are displayed in the menu.

2. Submit

2.1 Comments

In this menu you must add your comments to the prohibition order. Explain why you wish to initiate the revocation. The comments already contained are displayed on the screen, as well as your username and e-mail.

3. End sequence

3.1 write to database

If you click ‘submit’ at the summary screen, the temporary data will be written to the database. A pop up appears if this is successful.

3.2 End

After writing to the database, the application will build and send the emails. The temporary memory is cleared, and the map is reset. Once all this is done, a success popup appears.

8. Core workflow 5 : Concur Revocation

All prohibition orders require a mix of initiation and concurrence in order to be removed from the map. This workflow will allow you to concur a prohibition order that has passed the initiate revocation step.

Step

Description

0. Setup

Select the ‘Concur Revocation’ button from the Prohibition Orders tab.

1. Intro

1.1 Permissions

Your experience will change based on the permissions associated with your account. CFIA, ECCC, and DFO have different abilities to initiate a revocation.

For more details please see the permissions section of this manual.

1.2 Select from List

You can select from a list of all ‘initiated’ prohibition orders.

Select the desired prohibition order, the map will zoom and add markup on the map. Attributes contained in this record are displayed in the menu.

2. Submit

2.1 Comments

In this menu you must add your comments to the prohibition order. Explain why you wish to concur the revocation. The comments already contained are displayed on the screen, as well as your username and e-mail.

3. End sequence

3.1 write to database

If you click ‘submit’ at the summary screen, the temporary data will be written to the database. A pop up appears if this is successful.

3.2 End

After writing to the database, the application will build and send the emails. The temporary memory is cleared, and the map is reset. Once all this is done, a success popup appears.

9. Core Workflow 6 : Complete Revocation

In this workflow you can finalise the details of the revocation. Once completed the prohibition order data will be migrated to the archive, and removed from the main display.

Step

Description

0. Setup

Select the ‘Complete Revocation’ from the prohibition orders tab

1. Intro

1.1 Select from List

You can select from a list of all ‘concurred’ prohibition orders.

Select the desired prohibition order, the map will zoom and add markup on the map. Attributes contained in this record are displayed in the menu.

2. Details

2.1 Dates

In this section define the date the revocation will take place, and the date it comes into force. By default the current system date is added. If you want to modify, either type in a new date, or select one by clicking on the calendar button.

2.2 Signature

The Signature Name is an autocomplete form. As you type the desired name, it will search the database and auto populate if it finds the name in the SHELLI database.

Otherwise you can write the desired name, title, and location.

2.3 Separate Document

If this is a stand alone revocation, then a revocation pdf must be generated. Select the yes option.

However if a prohibition order is being activated which also revokes another one in consequence, then a stand alone pdf is not needed. In this case, you must complete the digital transaction to match what has been done on paper. Select the ‘no’ option.

2.4 Build dates and build PDF

Once you click next the application will perform two major operations.

Converts user input (Unix time) into text strings EN and FR for Date Revoke is Issued, and date Revoke comes into force.

3. Summary

3.1 Rationale

This sub-menu will show the rationale associated with the prohibition order.

3.2 Signature

This sub-menu will show the signature details associated with this revocation.

3.3 Geometry

This sub-menu will show the geometry details associated with this prohibition order.

3.4 Documents and Email Suppression

The pdf preview is shown in this sub-menu. Click on the hyperlink to open a new browser tab to display the generated pdf.

If no pdf is generated, clicking on the hyperlink will simply open the internal map in a new tab.

Completing the complete revocation workflow sends emails to two lists : the internal subscription and public subscription.

If you select the ‘no’ option here, the public email will be suppressed and no notification will be sent. By default the ‘yes’ option is selected.

4. End sequence

3.1 write to database

If you click ‘submit’ at the summary screen, the temporary data will be written to the database. A pop up appears if this is successful.

3.2 End

After writing to the database, the application will build and send the emails. The temporary memory is cleared, and the map is reset. Once all this is done, a success popup appears.

10. Core workflow 7 : Create VO

This workflow will allow you to add or modify polygons stored in the variation order database.

There are four types of polygons in this dataset:

1- Baseline polygons, whose purpose is to identify typical size and quota limits for each species

2 – Annual or seasonal closure polygons, whose purpose is to represent regularly re-occuring conservation closures prescribed by a statute or some management plan

3 – Variation Order polygons, which are meant to represent actual variation orders. These should be used for short notice and limited duration variations for conservation purposes

4 – CMP trigger events, which are meant to represent a wastewater discharge. These should be used when DFO wants to show that an active wastewater discharge is occurring on the public interface.

Step

Description

0. Setup

Select the ‘Create VO’ button from the Variation Orders tab.

1. Start

1.1 select new or existing

In this menu you can choose whether to create a brand new polygon or modify an existing one.

The menus in the Modify Existing option are described in step 5.

2. New Polygon

2.1 Select MGMT Area

The first step is define the geometry of the polygon.

You can select an existing management area either by clicking on the map or selecting from the list.

Click the blue button, and then place a token on the map. If a mangemetn area is present, it will be copied and some temporary markup is added to the map. The geographic description will display in the menu.

The dropdown menu shows the list of management areas. Select the one of interest. Then click on the desired sector. The screen will zoom to the location, and add the temporary markup to the display. The geographic description is added to the menu.

2.2 Draw Polygon

You can draw the polygon. To do so click on the blue button and then click on the map. A polygon will appear.

Once completed, temporary markup is added to the map and the coordinates are added to the menu.

2.3 Using Lat Long coordinates

Selecting this option adds a text area and a ‘digitize’ button.

Input a series of coordinate pairs, or an entire paragraph containing a geographic description.

Click digitize to add a polygon using these coordinates.

The coordinates must be written in decimal degrees, with latitude first and longitude second. N and O or W must be used to denote latitude and longitude respectively.

n.b. French spelling using commas to denote decimal places won’t work. Replace commas with periods.

2.4 Clip, add coordinates

Once you click ‘next’ the application will clip the polygon.

If the supplied polygon needs to be cut along the coastline, it will run the clipping algorithm. This will overlay the reference land layer and remove all intersection with ‘land’. Once the clip is completed, new coordinates will be calculated and replace the supplied geographic description.

3. Attributes

3.1 Rationale

In this menu you can now define the attributes of the Variation Order.

Indicate if the polygon is active or not. Inactive polygon will not be displayed to the public.

Assign a polygon type from the four options.

Give the polygon a name.

Determine the Start and End date. A polygon is only visible if the current time is between the Start and End dates.

Add comments as needed to explain the rationale.

3.2 Geometry

In this sub-menu you can define the geometry attributes. These fields are pre-populated with data supplied from the database. You can rewrite them as needed.

4. Species

You must now add attribute information for each species. Each sub-menu is identical, save for the species in question. You must repeat the s.4 steps for each species.

4.1 Target

Select the target of this polygon. The options are the commercial harvest, recreational harvest, both recreational and commercial harvest, or not affected for this species.

By default Not affected is selected.

Changing the selection will enable data entry in the other parts of this menu.

4.2 Size and Quota

Define the size and quota information for this species associated with this polygon. Enter numbers here, the units will be supplied by the database.

4.3 Method

Identify the method restrictions associated with this species. By default all methods are prohibited, however you can select the ‘some’ option and then check or uncheck the desired methods.

5. Modifying Existing

5.1 Click on Map

You can click on the map. To do so click on the blue button and then place a token on the map. If a valid polygon is selected, temporary markup is added to the display.

5.2 Select from List

You can select from a list. A dropdown menu appears, select the desired polygon type. Then a list of all polygons of that type in your region will appear. Clicking on the item will zoom to the location and add temporary markup.

Once complete you will move to step 3 and 4 to finish completing this workflow.

6. Summary

6.1 Rationale

The summary menu will show the data entered so far.

This sub-menu will reflect the rationale associated with this polygon.

6.2 Geometry

This sub-menu will repeat the geometry details associated with the polygon.

6.3 Species

This sub-menu will repeat the species information associated with the polygon.

7. End Sequence

7.1 write to database

If you click ‘submit’ at the summary screen, the temporary data will be written to the database. A pop up appears if this is successful.

7.2 End

After writing to the database the temporary memory is cleared, and the map is reset. Once all this is done, a success popup appears.

11. Core workflow 8 : Delete VO

This workflow allows you to modify or remove polygons in the Variation Order database. It is meant to be a short and quick way to remove them from public view.

Step

Description

0. Setup

Select ‘Delete VO’ from the Variation Orders menu

1. Deactivate

1.1 Click on map

You can click on the map. To do so click on the blue button and then place a token on the map. If a valid polygon is selected, temporary markup is added to the display.

1.2 Select from list

2. Delete

If you want to permanently delete the polygon, click the ‘delete’ button. A confirmation pop up appears. If you confirm, the polygon is permanently deleted.

3. Deactivate

3.1 Polygon status